Three Outlook tips and tricks. Number one. Go up to the file menu and then go down to options. Click on mail and then go down to message arrival and make sure to uncheck all of these boxes. That will help reduce distractions and also help you focus. Number two. Highlight and copy text that you end up typing often. On the message tab all the way over on the right-hand side, click on view templates. You can now add a new template. Type in a title and then paste in your text. Now anytime you want to use that text, go up to view templates, select it, and that will insert it into your email. Number three. Find a meeting on your calendar that needs a follow-up, then press the control key, and click on that meeting and move it to a new slot. This creates a duplicate of that meeting. When you click into it, it has all the same attendees and the context. Now all you have to do is click on send.